​SEISMS – SEItel Sustainability Management System

 

​Seitel Inc., is implementing a Management System called the SEItel Sustainability Management System (SEISMS) with an initial focus on Health, Safety, Security, Environment and Sustainable Development (HSSE AND SD).

SEISMS is based on a model management structure of Plan–Do–Check-Act (PDCA) with the drivers being Continuous Improvement. SEISMS is driven by four fundamentals which apply throughout the Management System - Leadership, Risk Management, Continuous Improvement and Implementation.

 

SEISMS is a networked, structured, hierarchical, distributed and controlled method of sharing Policy, Procedures and Practices across all sites and units within Seitel, Inc.  The system uses SharePoint to distribute and update information with SEISMS being accessible on every desk and lap-top in Seitel, Inc.  Phase 01 of SEISMS is being undertaken currently with three additional Phases being planned.

 

1.1 An Overview of the Management System

Seitel Inc.’s, approach to HSSE and SD management is based on thorough identification of hazards and assessment and control of risks through:

  • High standards for equipment, engineering and maintenance;

  • Comprehensive SEISMS procedures and operating instructions (sustained systems of work);

  • Accountability for SEISMS / HSSE and SD performance at the top levels of management;

  • Responsibility for SEISMS / HSSE and SD performance devolved and communicated to operating managers;

  • Clear expectations and objectives for operating managers and employees;

  • Programs to help employees anticipate potential incidents and to encourage personal action to minimize risks.

This approach effectively combines the awareness to reduce risks arising from the work environment (hardware) with the way activities are performed (behavior).  Seitel, Inc. has developed Vision and Mission, Policy Statements, Standards and Management Procedures to provide the foundation required for sustained high standards of performance. Seitel, Inc.’s strategy for improving performance uses a balanced application of people, procedural measures and facilities to manage the potential risks arising from its business operations. 

 

1.2 Management Organization

Managers are responsible for providing leadership and for development and implementation of SEISMS management plans for their areas of responsibility. 

 

The Corporate HSSE and SD function provides technical policy support and advice to the Executive Team.

 

The SEISMS Steering Committee (Executive based) provides the medium for communication between the Executive Team, the Management Team and the Site Teams.

 

The SEISMS Steering Committee seeks to develop, implement and maintain SEISMS, share best practices and propagate the process of continuous improvement.

Steering Committee activities include:

  • Recommending policies and standards to address individual business and corporate SEISMS issues;

  • Determining strategies for the implementation of policies and standards;

  • Providing a mechanism for raising business SEISMS /HSSE and SD issues;

  • Providing a forum for sharing best practices across the company;

  • Identifying emerging trends to be reflected in medium and long term planning.

 

Sites are supported by site based SEISMS Site Committee Representatives who provide representation for site workgroups.

 

The system draws from Seitel, Inc., experience in the identification and control of risks. The system is continually being developed to reflect newly identified best practices within Seitel, Inc., operations, from the ongoing sharing of information with the Seitel, Inc., divisions and product lines and from benchmarking studies with other industry companies.

 

SEISMS is based on The  International Association of Oil and Gas Producers (OGP) Report 510, Operating Management System (OMS) Framework  (June 2014) and OGP Report 511, OMS in practice – A supplement to Report 510 (June 2014).

 

1.3 Vision and Mission

 

​Vision

​Seitel will be THE acknowledged North American Market leader in providing licenses to Onshore Seismic Data. We will own the largest, most comprehensive, high quality and relevant data library available. We will be the clear first choice provider through our commitment to integrity in all aspects of our business.

​Mission

​Seitel's mission is to provide the oil and gas industry with licenses to high quality seismic data in a cost effective fashion while operating with integrity and conducting its activities in a safe, sound and sustainable manner.

​HSSEMS Name
​​SEISMSSeitel Sustainability Management System
​Tag Line

​Safe, Sound, Secure and Sustainable Seismic – SEITEL

 ​

1.4 Policy and Standards

Seven policy statements and a set of HSSE expectation as well ten SEISMS standards are available. The standards are shown here:

 

1.6  Distribution

SEISMS is distributed to users in a Microsoft® SharePoint® platform with and Oracle® back end.  Document taxonomy and control is maintained electronically, with page numbering, document title, date of issue, date of printing and version code.

 

Document: SEISMS Internal Standard ​Version: ​GRP-ALL-AL-INS-AL-001A
​Custodian: Corporate SVP HSSE and SD ​OGP:
ISO:
OHSAS:
ANSI:
Other:
Date Issued:
​Approved: SEISMS Steering Committee ​Date Printed:
Title:  Documentation Taxonomy Requirements ​Page 4 of 7

 

The most up to date versions of all documents are stored electronically. Every printed document is considered to be uncontrolled and each printed page of the document has an advisory, inserted as a footer that it may not be the latest version.  Documents are formatted to print and can be printed by every user within Seitel, Inc., as required. Synchronization ensures that the latest document version is always available to the end user.  All Seitel, Inc., employees can access SEISMS by using their own desktop computers.

 

1.5 Management Procedures

Seitel Inc., implemented the concept of Management Procedures recognizing that individual sites, may have difficulty maintaining sufficient resources and the necessary expertise to develop and maintain the procedures required to manage the expanding range of risks faced by many organizations. 

 

The Management Procedures identify issues relating to each topic and describe practical controls to be applied. Inputs to the Management Procedures come from a variety of sources. The system also encourages the development of local or Site Specific Operating Procedures (SOP’s).  The Management Procedures are supported by audit checklists, standard forms and attached examples as applicable and appropriate.  Compliance with the SEISMS Standards and the key requirements of all Management Procedures is mandatory throughout Seitel, Inc.  Seitel, Inc. Divisions / product lines / sites use a combination of the Management Procedures, customized local Standard Operating Procedures (SOP’s) and work instructions to manage their risks and comply with corporate and other requirements.

 

Compliance with the management systems and other requirements is continually assessed through a combination of internal and external audits.

While compliance with the Key Requirements of all Management Procedures is mandatory, Seitel Inc., businesses focus additional management attention on the HSSE and SD procedures, which control significant risks, and for which a high level of compliance needs to be assured. For the purpose of establishing the level of customization, training and auditing warranted the Management Procedures can be allocated into three categories:

 

HSSE Critical Procedures

 

Procedures that control significant risks and involve a number of people, work groups with significant staff turnover or otherwise require higher levels of management attention to assure the required level of compliance. HSSE Critical Procedures usually require customization to meet local needs, widespread training of personnel and in depth internal and external auditing.

 

1.7 Improvement Process

The Seitel, Inc. Management System includes an in-built mechanism to continuously improve the performance of system users and to reduce costs through regular improvements to make the system more efficient and easier to use. Implicit in this concept is the recognition that no system can ever be deemed to be perfect and that improvement is an ongoing process.


1.8 Electronic SEISMS

Electronic SEISMS comprises a series of databases interconnected and linked electronically. SharePoint® provides a reliable infrastructure to keep information up to date and is the corporate standard. At a local level, the SEISMS site committee utilizes the Action Tracking Register to record non-conformances arising specifically at their workplaces, the actions required and the person responsible for completion. This provides an auditable trail of actions completed and allows the setting of positive performance indicators such as the percentage of action items completed versus those raised and outstanding, committee meetings held etc.

 

All employees at every site have access to a common format Incident Reporting system.  This database allows types of incident each with five or more types of outcome or potential outcome to be reported.  Emails are sent on receipt of the report to subscribers who have indicated that they wish to know whenever these incidents are reported.

 

1.9 Reporting

Our contractors will participate with SEISMS by submitting regular HSSE reports.

 

2.0 Conclusions

The full use of the potential capabilities of SEISMS will take some time. Even at this stage of development SEISMS promises to be a system that will add value to the status of the learning organization which is Seitel, Inc. SEISMS will improve the dissemination of information including incident reports; it will permit a forum for employee involvement through committee meetings; it will provide a more formal structure for auditing and inspections and allow tracking of action points; finally SEISMS will provide a more structured approach to the identification of hazards (in all of our work environments) and the assessment and control of risk. This will ultimately result in fewer losses thereby improving productivity and the bottom line.